Traineeship Vanguard Initiative

Costs should be covered by the VI region seconding the Trainee to the VI Secretariat.

The trainee at the VI secretariat will take active part in the day-to-day running of a small office, working closely with the VI Network Manager and Communication Officer, as well as the VI Board, and the broader membership (the General Assembly).

Job description

• The trainee will report to the Network Manager, providing support on the following tasks: 

Meetings and Events Organisation

• Handle logistical aspects (registration, venue preparation/online meeting preparation, etc.) 
• Collecting and circulating relevant documents on time

Information management

• Update the calendar of events online 
• Keep the Teams environment tidy and user-friendly
• Contributing to the preparation of relevant support materials for internal meetings (Minutes, agendas, etc.)

Support the Communication Officer in the management of social media accounts

• Twitter
• LinkedIn

Office Administration  

• Keep sending lists and administrative lists up to date
• Supporting the Network Manager with some other office management tasks

Desired skills

• High-level organizational skills with attention to details;
• Ability to prioritise and deliver on tight deadlines
• Strong interpersonal and communication skills
• Flexible, service-oriented, comfortable working autonomously
• An interest in EU regional collaboration activities and EU-funded collaborative projects,

Key requirements

• Experience with MS Office software;
• Fluency in English; proficiency in French, or other languages is an asset;
• Must be legally allowed to live and work in Belgium (please note that relocation costs are not covered)
• Willing to work at least 2 days a week from the Brussels office

The Vanguard Initiative is looking for a Trainee from a VI Region to be seconded within its Secretariat based in Brussels. The ideal candidate would be available:

• Either from September 2023 until at least January 2024
• Or from January 2024 to least to July 2024

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